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Anderson High School

Theater Booster Club

November 19, 2008 Meeting Minutes

 

Attendees:  Eric Porter, Theresa Pajares, Barbara Coldiron, Lynne Chapman, Paula Ervin, Pierrette Tyson, Rob Gill, Nancy Goodman-Gill, Terri Grayson, Cheryl Danks, Susie Doenges, Nancy McCourt, Cindy Moringy

 

Meeting was called to order by Theater Booster Club president, Cindy Moringy at 7:05p.m.

 

The main focus of the meeting was to discuss initial needs of The Little Theater Company’s production of Grease, January 29-February 1, 2009.

 

Mr. Porter gave kudos to all the parents who volunteered at the Diviner’s.  The show was reported to have broken even, although final figures have not yet been calculated.  There are still some outstanding receipts to be reimbursed.  Approximately, 400 people attended over the 4 shows. 

 

The video for Diviner’s will be available soon at a cost of $5-10/DVD.

 

An overview of casting philosophy and results were given by Mr. Porter.  He indicated that approximately half of the cast is comprised of choir students and half of theater students.  It will be imperative to get parent help from choir parents in order to make the production a success.  We will invite Choir Booster members to our next Booster meeting to be held December 10 at 7:00.

 

The Theater Booster Club officers will be meeting before the next meeting to organize parent needs for Grease.

 

Forms were given to students requesting parent phone numbers and email addresses.  Upon completion, the list will be given to Cindy Moringy to use in recruiting parents.

 

Costume fees which will include the Grease t-shirts will be posted on the theater website (www.andersontheater.org)

 

Mr. Porter has initial costuming needs:

          35 old fashioned prom dresses (ladies—check those closets!)

          1 letter sweater

          5 simple cheerleader outfits

          11 choir robes or graduation robes

          Converse tennis shoes

          7-8 nice poodle skirts

          Peddle pusher pants

          Scarves

          Black Leather jacket for Danny

          Black Leather jacket for Sandy

 

***If anyone has garment racks they would like to lend to Mr. Porter, he is in need, due to the quantity of costumes needed for Grease. 

 

There was discussion on lobby displays for the show and talk of using 1950’s style candy for concessions.  In addition, the portables may contain Grease decorations as well.   The Booster club may create 50’s cutouts to have pictures taken of audience members who wish to participate.  This may be turned into a fundraiser. 

 

Program ads will be offered for the Grease program.  In addition, one-line kudos will be offered for cast and crew. 

 

The show times will be Thursday, Friday, Saturday at 7:30 and Sunday at 3:00.  Mr. Porter is considering a preview show on Wednesday at 7:30.  Online ticket sales will be available the first week of January.  Brown Paper Tickets will again be utilized to sell the tickets. 

 

It is necessary for us to replace the floor and some missing curtains (legs).  Further discussion will be held in future meetings regarding the logistics of that process. 

 

There was discussion regarding the article written in West Austin News.  We will have another write up surrounding publicity for Grease in the near future.  It was discussed that we need to utilize the Trojan Newspaper and Austin Family magazine.  There was discussion on including photos of the plays in the yearbook.

 

The financial report was given by Treasurer, Nancy McCourt. 

          Opening balance -                      $  14,890.45

          Income                                      $        89.00

          Transfer to Activity Fund          $      (30.00)

          LTC Pizza                                  $      (65.00)

          2007/2008 Letter Jackets       $     (550.00)

          Concessions                               $     (250.00)

          Sales Tax from Tees and totes   $        (11.43)

 

          Ending Balance -                        $  14,073.02

 

New business discussions included the need for startup money to get Grease off the ground.  Mr. Porter indicated that he needed $3,250 to cover royalties and costuming.  Pierrette Tyson motioned to transfer $5,000 from Booster to Activity Funds.  Cheryl Danks seconded the motion. 

 

The business meeting adjourned at 8:35.

 

The website for is www.andersontheater.com.  The calendar is current.  Please check website often.

 

 

Minutes respectfully submitted 12/1/08 by Theresa Pajares, Secretary