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Nov. 5th, 2009, Theater Booster
Club Minutes
President Barbara Coldiron called the meeting
to order at 7:00pm.
Present were: Eric Porter, Wendy Pratt,
Barbara Coldiron, Susie Doenges, Randy Russell, Nancy McCourt, Paula Ervin, Xan Benton, Lynne Chapman and Pierrette Tyson.
Barbara began the meeting talking about
the committee chair changes, as outlined here:
Committee Chairs will get free admission
to ALL performances for the production that they are working. As always, volunteers
for any performance will get into that performance free of charge.
For the musical - Assigned seats will be
given to committee chairs and volunteers for that evening during the last 10 minutes of ticket sales, but at the least they
will have some general admission seats set aside for them.
Needs for the Our Town production
were discussed:
- Wendy
said all props had been gathered, except for 2 small pedestal tables. Xan will
work with Wendy to get those made this weekend.
- Ms.
Pratt added that a little help might be needed for final costume fittings on Monday afternoon.
Paula Ervin and Xan Benton volunteered to bring their sewing machines to the ensemble room and make final alterations
during the 4p – 7p rehearsal. Barbara Coldiron will be available after
7pm to assist, or take items home to complete. This was plenty of help for what
Ms. Pratt estimated was needed; no further volunteers are needed.
- Publicity
will get the help of Cindy Baker.
Mr. Porter said posters and emails had been sent to all the local schools. In
case the price had kept some patrons away for Angel, he is changing the pricing
to $5 per Adult and $3 for Students and Senior Citizens. Pierrette will make
sure Murchison has the info for their newsletter regarding the program dates, and maybe even include the cast list to generate
excitement.
- Videographer
will be Pierrette Tyson; she said she would film the Friday night show.
- Box
office committee chair will be Barbara Coldiron.
- Nancy
McCourt will chair the committee for Rehearsal Meals. It was decided to have
the students sign up for Schlotzsky’s boxed meals on Tues., and order pizza on Wed.
Wendy will collect the $2 per student participating that is required by AISD, and keep a list of those names.
- Theresa
Pajares had volunteered to make sure water was available for rehearsals, and it was determined that need will begin on Monday
the 9th. Keeping the kiddos in water is a big issue, and there was discussion
on how to help them stay hydrated. Mr. Porter mentioned an Ozarka system; concerns
about spillage and cups and delivery were voiced. Realizing more info was needed
on viability and cost, Pierrette said she would ask a parent to research options. In
the meantime, the 8oz bottled waters seem to get the most water into the students with the least waste, so until a better
answer surfaces, we will stick to that choice.
- Cindy
Moringy had said she would do what was needed for Concessions, so she was appointed that committee chair.
- Pierrette
Tyson will serve as Volunteer Coordinator.
- Paula
Ervin and Lynne Chapman are continuing with the Gift Bags for cast and crew, to be ready for the director to distribute them
on opening night.
- Wendy
said the programs were typed and going to the printer soon; Susie Doenges is
the chair for Programs, and as such will be available to help her if needed.
- Eric
Porter said the theater 3 & 4 kids could usher and handle concession sales for Our
Town. Parents will still be asked to do box office, and perhaps one
parent or officer of the day can oversee the students and be a “floater.”
- Construction
in the parking lot is creating a lot of confusion, so Mr. Porter asked that signs be ordered that will point the way to the
box office. Nancy will get with the company that made the Spirit Fest banners
and buy a 3 X 6 sign that says Theater Box Office with an arrow under the words
that point to the left/ from “box” to “theater” direction.
Another, smaller 2 X 6 sign that just reads Theater Box Office will also
be ordered.
Next, we tackled some of the preliminary
items regarding Footloose:
- Barbara
told the membership that the boosters had loaned the activity fund $2000 for renting the rights to the play.
- The
cast is smaller than last year’s Grease, about 35 actors / 50 students total
when crew added in.
- There
was a lot of discussion about getting the word out for Footloose. The Publicity chairperson will hopefully get lots of good info out early to schools, print/ radio/ tv media. Austin Circle of Theaters was suggested as another resource.
- The
idea of selling Ads for programs was a hot topic. Left to finalize for the next
meeting are: size of ads (one line “kudos,” business card 1/6 page, ¼ page, ½ page, whole page), cost of ads,
possibly requiring students to sell at least one ad each to offset program printing expenses, whether there can be a day in
early January for teams of cast & crew to visit local businesses to sell ads. Susie
will accept ad content and work with the sponsor on best formatting.
- There
were lots of ideas regarding photos for publicity and for lobby décor; more details need to be understood about where the
theater will be in the remodeling by then, so those decisions were tabled for a month.
Mr. Porter had planned a winter break camp
day, and that timing was discussed. Possible dates are Dec. 12th,
Dec. 19th. He will check on student availability and then make
a final determination.
Punch cards and hand stamps were deemed
a success, and will be continued this year for general admission sales.
We will have a safe for the director’s
office by mid- Jan., in place for Footloose.
We heard that 6 girls are attending the
International Thespian Society event in Corpus Christi, Nov. 19th – 21st with Wendy Pratt.
Nancy is to purchase 3 foot- locker/ locking
containers from The Container Store in different colors that will hold concession items and booster club materials before
Our Town.
There was no New Business.
Meeting adjourned at 8:40pm; the next meeting will be Thursday, December 3rd.
Submitted by Nancy McCourt,
November 6th, 2009.
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